7 Tips for Planning Your Perfect Wedding

7 Tips for Planning Your Perfect Wedding

May 22, 2017 /21 comment(s) Blog

After the initial excitement from the engagement wears off, many brides are faced with the same feeling of panic as they realize just how much there is to do before their big day. At first, the responsibilities and never-ending to-do lists might seem monstrous — an un-scaleable wall that acts as a barrier between you and your dream wedding. However, with the right wedding planner and with the right mindset, suddenly that wall looks a lot less intimidating. Here are 7 great tips that will help you to process this exciting experience in bite-sized chunks, rather than all at once. Keep these in mind as you plan, and everything should run smoothly.

Featured photo by April B Photography

1. Plan the wedding YOU want to have!

You’ve gotten engaged recently, and a lot of people are starting to get excited for your wedding! You’re starting to think about how you might want your wedding to look, who you want to invite, what you want to serve at the reception, and everything else that rushes through an anticipating bride’s head. As you consider all your options, your friends and family are probably starting to weigh in on what they hope your wedding is like. On top of the pressure you may feel from them, there’s the pressure to conform to the hottest new trends in the wedding world. These suggestions from loved ones, and these wedding trends might all be great – but are they what you want for your special day? Remember that there’s not just one way to plan a wedding! Ultimately, do what YOU want to do. Don’t make decisions just because “that’s the way everyone else does it,” or because “that’s what’s traditional.” Have the wedding you’ve always dreamed of! You wedding planner will work with you and your fiancé to organize and execute the perfect wedding. It’s your decision.

2. Start with the broadest details first.

A good way to become quickly overwhelmed when planning your wedding is to focus on the minutia and small details at the beginning of the planning process. Make sure you begin with the large aspects of your special day, then address the details as you go. Think of the planning process as a funnel: you should begin with the large side, then work your way down. If you filter everything through the broadest features first, you should have a much easier time with the smaller details.

3. Select your venue before making any other decisions.

When it comes to selecting a venue, it might be tempting to hold off until you’ve had ample time to decide, while in the meantime, planning the rest of your wedding day. However, it is best to select your venue before you plan anything else. Sometimes, the venue will have certain rules or regulations that mandate certain services. For example, it would be a mess if you already hired a caterer, then discovered that your dream venue only allows you to use their in-house caterer. On the other hand, sometimes the things you may have envisioned for your wedding before you select the venue just won’t work logistically. Keep this in mind when thinking about a venue.


“Plan for the exceptions; be pleasantly surprised

with the normal.” – Mark Creasey II



4. Come to your first planning meeting with at least three possible dates in your mind.

This one is fairly simple. When you arrive at your first meeting with your wedding planner, be prepared with at least three potential dates for your wedding. There’s a good chance your preferred date could be already booked, especially if you have selected a popular venue. Having a few backup dates will help ease your worries if your main preference is unavailable.

5. Remember your guests don’t know which options you had to choose from.

If you are worried about what your guests might think about the choices you’ve made at your wedding, don’t be! They don’t know that prime rib was an option when you selected the chicken breast. They don’t know that you chose linen tablecloths rather than silk. The only people who ever knew what options you were offered were your fiancé, your wedding planner, and you. Remember, your guests are there because they care about you!

6. Choosing local amenities and services will make everything easier.

When it comes to amenities, services, and gifts, shopping locally will ultimately save you lots of time and hassle. At the same time, we understand that brides and grooms often have an affinity for services outside of the city in which they are getting married. However, using local services will ensure things go smoothly on the big day. Especially when giving gifts to family members or members of the bridal party, purchasing local items will give lasting sentimental value and memories of your wedding for years to come.

7. Go with the flow!

When your wedding day finally arrives, you and your wedding planner will finally have everything in order and ready to go. However, there are things that even the best and most organized of wedding planners cannot predict or prevent. Someone will step on the bride’s train. Your uncle will be too loud. Someone will spill salad dressing on a groomsman’s suit. The officiator of the wedding will misplace his notes. It will start to rain right as you say your vows. These things and more could happen no matter how much time and effort you put into planning – and that’s okay! As Mark Creasey, the Entwined Events Director of Planning & Logistics, likes to say, “Plan for the exceptions; be pleasantly surprised with the normal.” Just relax and realize that even if everything isn’t perfect, you still get to marry the love of your life and celebrate with all your closest friends and family.

Begin planning your dream wedding today with Entwined Events. Click here to inquire with us!


  1. Max

    My wife and daughter have been looking at pictures and articles about different things for weddings for months now, and my daughter finally got engaged, so the real planning has begun. I like how you talked about planning the most broad parts of weddings first though, and refining details along the way. I’m going to have to look into some different things as they need me to, but I’ll be sure to suggest that they figure out the important parts they want to incorporate from other weddings and see what happens next! Thanks for the idea!

  2. Adelaide Celebrant

    All 7 tips you have discussed were on point but I think number 4 is the most important thing that every couple should do before planning their perfect wedding. Every couple should discuss their requirements with their wedding planner and also take some advices from them. I think this will help their wedding more perfect. Thanks for sharing those tips, that’s quite helpful.

  3. Sandra Hexner

    My baby sister is getting married and she asked me for help to plan the entire event. I need help and need help fast. That is incredible that you actually point out her biggest concern and that is that she wants to be sure this wedding is based on her ideas and not everybody else’. Thanks for also mentioning that choosing a venue for the wedding event needs to be first priority because everything else will need to revolve around it like catering and more.

  4. Gloria Durst

    I like how you say that when you are choosing a wedding venue you want to come at it with several different dates in mind. This kind of flexibility would probably help you find your perfect venue easier. My sister is looking for a place to hold her wedding, so she’ll have to consider different dates when she goes to the meeting.

  5. Barbera Peters

    My boyfriend proposed last week and I am finally ready to start planning our dream wedding. You mention how when using a wedding planning service it is important to come with three different dates in mind for the first meeting since one of them could already be booked at the same location you want. I will have to take that advice with me when looking for services.

  6. Kamalesh Kiyoh

    I got engaged last week, and was anxious about my wedding. Happened to read the above post on wedding planning and it helped me to plan every detail of my wedding in a well-organized way. I really want my wedding celebration to be a memorable one.

  7. Chandirrasekar DCS

    The post is definitely a life saver for people who wish to plan out their wedding in a more organized and efficient way. By following the tips, you could surely organize a perfect wedding. I have recommended the above post to my friend who is getting married next year.

  8. Pascal

    As of 20+ years, experience in Wedding Photography and Video services like to share some top tips for finding your dream venue.
    -Talk to a Planner First
    -Choose a Venue that Aligns with Your Vision
    -Know Your Guest List
    -Remember Your Budget
    -Consider Your Guests’ Experience
    While pretty much every aspect of a wedding is optional, from wearing a suit instead of a dress to ditching the flowers to forgoing the wedding cake, there’s one thing you can’t skip: a venue! After all, you’ve got to have somewhere for your friends and family to gather and celebrate!
    But finding the perfect venue isn’t easy. There are so many options to choose from, whether you’re looking for a stunning barn, an elegant ballroom, a cozy restaurant, or a quiet stretch of beach. So we asked a few wedding planners to share their top tips for finding your dream venue. HAPPY WEDDING AND GOOD LUCK 🙂

  9. Gloria Durst

    I agree that you want some flexibility in terms of a wedding date. It would make sense to find someone who is going to help you narrow that down but if you come to them with too narrow a vision it may be problematic. My fiancee and I are planning our wedding, so we’ll have to find a few different days that work for us.

  10. Ahar Khan

    Finding the right venue is very important to execute the rest of the plans and also should choose the right and reputative catering service to make any event successful. Thanks for this nice informative post.

  11. Dave Anderson

    Great article, I wish I would have read this before planning my our wedding. We got distracted by picking all the 1 offs and additional items. Once we finally got a venue booked we had to make additional adjustments.

  12. Vivek Wedid

    Thanks for sharing an informative post. It helped me out to plan for my wedding with confidence. I was able to organize a decent wedding reception. As suggested by the post I hired services from my locality which made it easy for me to manage. A post worth reading.

  13. Jeremy Thompson

    It’s good to have a list for reference! I would never have thought of choosing a venue first before the amenities and services. I guess thinking about it, I’ll do try to find a rentable banquet hall when we reach our 50th wedding anniversary. Thanks for the great tips!

  14. Joy Butler

    I absolutely love your ideas! I’m helping my sister arrange her wedding which will be held in two weeks. I’ve been worrying about what food shall be served for the guests and completely missed that they’re not there for the food but for the celebration. Thanks for these great tips!

  15. Jhon Smith

    Thanks for sharing the idea with us. In my personal view, the #3 is very important. Lots of things depend on the event venue. So after making the wedding list, it’s better to select the venue and make the farther plan.

  16. Michael Robinson

    I wanted to thank you for the fantastic advice to start with the broadest details first when planning your wedding. My fiance and I want to get married on Friday the 13th since we both are really into scary movies. As you explained, by sharing some of the larger aspects of your special day, you can have more time to address the more detailed things as you go. Thanks again for the advice, and I think that we are going to select a haunted house as our venue and make it super spooky!

  17. Deb Pearl

    Thank you for all the wedding planning tips. I am going to be married soon and I really need to start planning everything, but I don’t know what to do. I’m glad you mentioned to pick your venue before you plan anything else. That is true that some venues will have rules or regulations. I wouldn’t want to have to change plans after we choose a venue. We will have to look for that first!

  18. Derek Dewitt

    My cousin is getting married at the end of this year, but he still hasn’t picked a venue or amenities for the reception yet. I like your point about choosing local services for things like gifts. I can see how this would make ordering decorations and food much easier as well, so I’ll be sure to pass this along to him.

  19. Hector Uba

    My favorite part of this article is that you talked about having the wedding that you really want to have, so many people get caught up in what others want. I agree that starting with the broad details first helps, it helps you to narrow down other details and make better decisions. My sister is planning her wedding for next year, I will be sure to share these tips with her.

  20. Amanda Drew

    My husband and I are going to be getting married in about two months, and we’re trying to finalize all of the big things like the venue and the food. So I like how you point out that local services will help make everything run smoothly. I think that this would especially apply to the food and that way it’d be fresher too. So I’ll have to look local for a wedding caterer.

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